STRICTLY CONFIDENTIAL
Minutes: 2017/01 – 2017/11
Minutes of the 2nd Annual General Meeting held on 18 March 2017 at 2pm at Ventnor Marina
Present:
Ken Barnes nb Somewhere Slowly CHAIRMAN
Michelle Barnes nb Somewhere Slowly COMMITTEE
Robbie Barrett nb Cornmill
Sue Barrett nb Cornmill
Phil Boswell nb Kintala COMMITTEE
Sue Boswell nb Kintala COMMITTEE
Alan Butler nb Jeeves
Viv Butler nb Jeeves
Gillian Chapple nb Per Angusta SECRETARY
Jan Cranston nb Incognito
Paul Cranston nb Incognito
Brian Curtis nb Hope
Sheena Deery nb Oasis Too
John Dickens nb Long John
Dave Glover nb Finesse
Jayne Glover nb Finesse
Alistair Hodgson nb Spica
Georgina Hodgson nb Spica
Leigh Hood nb Kestrel
Marilyn Hood nb Kestrel
Mo Kennedy nb Capriola TREASURER
Roger Kennedy nb Capriola COMMITTEE
Jenny Masters nb Bright Brayzel
Martin Masters nb Bright Brayzel
Alan Pattison nb Fair Escape
Pamela Pattison nb Fair Escape
Pam Smith nb Joanne
Tom Smith nb Joanne
Sue Thomas nb Nixie
John Wigglesworth nb Poppy
Sue Wigglesworth nb Poppy
2017/01 Apologies for Absence
The Secretary reported that apologies for absence had been received from:
Nick & Wanda Armon-Jones nb Zorro
Peter & Di Barnes nb Brendon the Voyage
Janet & Roy Bowman nb Aloyisus
Kevin & Pat Corrigan nb Pawsawhile
Bob & Karin Cotter nb Dihedral
Mike Cox nb Oasis Too
Sue Dickins nb Long John
Tony & Pauline Fry nb Moonshadow
Sue Hancock nb Terrapin
Caroline & Christopher Heath nb Myfanwy
Sean & Sharon Mannall nb Lily Rose
Alan & Angela Rose nb Purton
Laurene Smith nb Eninjay
Hugh Thomas nb Nixie
The Secretary advised that she had received comments from some of the absent Members and would give them at the appropriate times.
2017/02 Minutes of the 1st AGM held on 5 March 2016
It was noted that there was an error in 2016/05 – ‘Treasurer’ should be ‘Secretary’. The Secretary confirmed this would be amended and the Chairman would then sign the Minutes as a true record of the meeting. Action: GAC
2017/03 2016 Report
The Secretary confirmed that all Members of the Association had been sent a copy of the 2016 Report on the Association, which gave details of the membership, events, etc. A copy of the Report is appended to these Minutes. 2016 Committee Report
The Chairman gave a brief resume of the Association’s activities during the year, paying tribute to Jean Seager who had passed away suddenly on 19 February noting that Jean had been a major contributor to the development and growth of the Association – her helpfulness and readiness to get involved were much appreciated and she would be sadly missed.
It was noted that, in addition to the equipment mentioned in the Report, 2 folding tables had also been purchased.
2017/04 2016 Accounts
The Treasurer went through the figures in the Accounts – a copy of which had been sent to all Members of the Association. It was noted that, in addition to the equipment mentioned in the Accounts, 2 folding tables had also been purchased.
The Accounts were unanimously accepted by the meeting. A copy of the Accounts is appended to these Minutes. 2016 VMMA Accounts
2017/05 Election of Chairman
Ken Barnes indicated that whilst he was happy to continue as a Committee Member, he would like to stand down as Chairman if someone else was prepared to act for the next year. Phil Boswell confirmed that he was prepared to stand as Chairman and was nominated by Gillian Chapple, seconded by Mo Kennedy. There were no other nominations and Phil Boswell was elected Chairman.
2017/06 Election of Secretary
Gillian Chapple indicated that she was prepared to stand as Secretary for the next year. She was nominated by Sue Boswell and seconded by Mo Kennedy. There were no other nominations and Mrs Chapple was elected Secretary.
2017/07 Election of Treasurer
Mo Kennedy indicated that she was prepared to stand as Treasurer for the next year. She was nominated by Sue Barrett and seconded by Michelle Barnes. There were no other nominations and Mrs Kennedy was elected Treasurer.
2017/08 Election of Committee Members
Ken Barnes, Michelle Barnes, Robbie Barrett, Sue Barrett, Sue Boswell, Viv Butler, Roger Kennedy and Sue Thomas all volunteered to serve as Committee Members. As there were no other volunteers and the number of volunteers did not exceed the maximum number of Committee Members, all 8 people were nominated by Gillian Chapple, seconded by Phil Boswell and elected as Committee Members.
2017/09 Marina Office and Moorers’ Lounge
At the request of the Marina’s management, the Members were asked their opinion regarding the possibility of switching the rooms used for the Marina Office and the Moorers’ Lounge in order to provide moorers with a larger community area. There was a wide ranging discussion; the feedback for Marina management was that people were not generally in favour of a straight swap of the two rooms and their functions.
Some of the reasons given were:
- Members did not want to lose the convenience of direct access to the kitchen.
- For probably 95% of the time, there were never that many people in the lounge – so size was not a problem for the majority of the year.
- Some members thought that the current office had heating problems.
- For VMMA events, access to water (hot and cold) was needed and being to able to access it from the Woodland Lounge since the door was installed has been very beneficial and helpful.
People did appreciate the thought behind offering the swap given how crowded the Lounge gets at some of events.
2017/10 State of Marina Roads
Within the required time frame, a Member had asked that the state of the Marina roads be raised at the AGM and the opinions of Members sought as he was of the opinion that the internal roads within the Marina were deteriorating to below an acceptable standard and, as such, becoming a danger to vehicle suspension.
Prior to the AGM, the Marina Manager had been asked to comment and had replied that the road surfaces would always be worse during the winter, especially following extended periods of wet weather. The Marina staff have tried filling the potholes a couple of times over the winter but they have been washed out almost immediately. After taking advice, they are now trying recycled road shavings. Following some initial experimentation (which did look like mole hills for a period) they believe they appear to be achieving a good finish. The product is being graded, raked flat then heat applied whilst the surface is impacted with a whacker plate. This process bonds the surface together. Once weathered, the material should blend with the existing surface to maintain the natural look of the site. The process is quite time consuming, but should hopefully provide a more robust surface once finished. The Harbourmasters were working their way around the road, so hopefully a difference would be evident by the time of the AGM.
Following a general discussion, it was concluded that the Marina should be advised that no-one was aware of anyone having damaged their car on the marina roads. Most people felt that if drivers kept to the 5mph speed limit, there shouldn’t be a problem, but everyone acknowledged that 5mph was very slow and difficult to judge, as most cars speedometers started at 10mph.
Some members felt that the new patching was working reasonably and appeared to be bedding in and everyone acknowledged that the Marina were trying to find a solution.
The question of why the roads weren’t tarmaced was raised and some members said that they thought there was some sort of prohibition to this – the Secretary was asked to clarify the position.
Members voiced the opinion that all moorers should help try to keep vehicles from speeding but that the Marina should take steps to ensure that contractors did not speed. Several members reported seeing bin lorries speeding around the Marina and, given the size and weight of the lorries, this was no doubt contributing to the breakup of the road surface. Action: GAC
2017/11 Charging Points for Electric Vehicles
Within the required time frame, a Member had asked that opinion be canvassed opinion amongst fellow members as to whether the Marina should be asked to consider installing charging points for electric vehicles – believing that subsidies might be available to fit a charging point in a location used for recreation where people stop for more than 3 hours.
After some lively discussion, the Secretary was asked to pass on to the Marina management the general consensus that the Members felt that having charging points in each basin would be advantageous in the future as electric cars became more common; it was thought that at the moment only one moorer had an electric car. It was also felt that it would be a good ‘selling’ point to potential moorers.
As an aside, it was mentioned that having charging points would enable Castle Marinas to use electric vehicles around the Marina in future with potential for some cost savings (and possibly the ability to get grants towards the installation costs).
One point that the majority of Members present were clear on was that if electric points were provided, the Members using the service should not be subsidised by other Moorers but that the Marina should not make a profit on the service either. Action: GAC
There being no further business, the Chairman drew the meeting to a close, thanking both Mo Kennedy and Gillian Chapple for their hard work on behalf of the Association through the year and presenting them with a flowers. He invited all present to remain for an open Committee Meeting.