STRICTLY CONFIDENTIAL
Minutes: 142 – 150
Minutes of the Open Committee Meeting held on 17 March 2018 at Ventnor Marina
Present:
Robbie Barrett nb Cornmill
Sue Barrett nb Cornmill
Phil Boswell nb Kintala CHAIRMAN
Sue Boswell nb Kintala
Gillian Chapple nb Per Angusta SECRETARY
Georgina Hodgson nb Spica
Roger Kennedy nb Capriola
In attendance:
Jan Cranston nb Incognito
Paul Cranston nb Incognito
Alistair Hodgson nb Spica
Martin Masters nb Bright Brayzel
Pam Smith nb Joanne
Tom Smith nb Joanne
142 Quorum
As more than four members of the Committee were personally present, the Chairman declared the meeting quorate.
143 Member Feedback
Tea and biscuits were provided to the meeting and everyone present was invited to participate in a general discussion regarding the Marina and the Association. Points which were raised included:
143.1 State of the marina roads
Gillian Chapple said that she had raised the state of the Marina roads with Steve Chapman who had advised that the prolonged wet weather followed by periods of extreme frost had made their mark on the internal roadway this winter. The Marina staff have been busy filling the pot holes which have developed over the period – using a fine grade recycled scalpings for these repairs as they bond to the existing surface better and create a smoother finish than the materials previously used.
Regarding the section from the entrance to daffodil corner. Steve is very disappointed with the resurfacing work which took place last November. Areas of the new surface broke up very quickly. The contractor was very surprised by the speed at which the surface deteriorated. They have carried out remedial work, but again this hasn’t lasted as would have been expected.
The Castle senior team, met with the contractor in late February and are currently considering options.
People driving fast on the Marina roads continues to be a problem and does not help the road surface. The Marina staff have spoken to Rugby Council on several occasions regarding the speed at which the refuse lorries drive and the Council say that they have spoken to the drivers.
In discussion, one of the moorers expressed the opinion that the infills had been done at the wrong time of year to enable full bonding to take place and also at the wrong time of day; if the infill is done in the night, the scalpings would still be warm from the roadworks and this would help the scalpings bond.
143.2 Quality of the wi-fi connection
Moorers in Sunrise raised the issue of the quality of the wi-fi connection there, as they were still experiencing difficulty with connecting to the wi-fi and poor signal strength when connected. The Committee were asked to find out if there any plans to improve the signal?
143.3 Raising maintenance issues
Moorers noted that the diaries which used to be kept in both facilities blocks for moorers to record maintenance issues they may spot around the Marina no longer appeared to be used. Whilst not needing to be diaries, it was felt that a logging sheet or similar would help the Harbourmasters get early notification of maintenance issues.
There were some concerns that a safety ladder had gone missing from the far end of Sunset and that some of the safety ladders were looking as though they were past their best.
143.4 Defibrillators
The possibility of a defibrillator being put in the facilities building in Sunrise was raised – noting that if one was needed in that area the extra time taken to get the one from the Woodland Lounge could be critical.
The question was raised as to how often the Sunset defibrillator was checked to make sure it was working correctly.
143.5 Route map to services
A suggestion was made that a route map to the diesel and pump out location should be placed at the canal entrance of Sunset as boats were coming into the basin and mooring in the wrong place.
143.6 RCR Membership
A couple of Moorers said that they believed RCR had introduced discounted membership for moorers at ABC Marinas. The Committee was asked to find out if Castle Marinas was in discussion with RCR to do something similar.
143.7 Marina in general
The Members asked that the Committee pass on their appreciation of the improved neat and tidy appearance of the Marina, particularly the regular grass cutting. Members were also grateful for the helpfulness of the Harbourmasters and the rest of the team.
143.8 Electric charging point
It was noted that the vehicle charging point had now been installed in the Sunset Basin with the cost of a 3 hour charge being £3.
143.9 Outside cover for Woodland Lounge
Roger Kennedy advised the meeting that he was working with the Marina to see what could be done regarding incorporating the area outside the Woodland Lounge with the marquees. Action: RK
144 Window decals
Sue Boswell showed the meeting a sample of the window decals which was well received by the meeting and it was agreed that these should be produced for the membership. Action: SBos
The Chairman thanked the members for their contributions to the meeting and advised that there were a few housekeeping matters which the Committee needed to discuss.
Martin Masters, on behalf of the Members, thanked the Committee for their work which was much appreciated. The Members then withdrew.
145 2018 events
The Chairman explained that the 2017 Committee had decided not to plan any social events during 2018 other than the 2 Moorers Breakfast, the Wine & Cheese Evening and Soup & Sparklers Evening due to lack of support for other events. The new Committee ratified the decision.
146 First Aid courses
The Secretary explained that although there was a lot of interest during 2017, the Committee only managed to find one date when sufficient members were able to attend. Members had been asked to register (or re-register) their interest for 2018 but no-one had done so. The Committee agreed not to try to organise any further first aid courses.
147 Membership renewals
The Secretary explained that when the AGM papers were sent out, the 2017 Members who had not paid their 2018 subscriptions were reminded that they were due. It was agreed that one final reminder should be sent out before lapsing anyone’s membership. Action: GAC
148 GDPR
It was noted that for GDPR compliance the Association would need new membership application forms, a privacy policy, updated website, etc. The Facebook groups might also be affected. Everything would need to be completed by 28 May.
Gillian Chapple as Secretary/Webmaster offered to prepare the paperwork but asked for assistance with checking through things. Phil Boswell and Sue Barrett offered to help. Action: GAC/PB/SB
149 Banking arrangements
It was noted that the banking mandates would need to be amended to replace Mo Kennedy with Michelle Barnes and that the Committee would need to pass suitable resolutions at the next meeting.
150 2017 Report and Accounts
After a brief discussion, it was agreed that a copy of the 2017 Report and Accounts should be put on the noticeboard of the Woodland Lounge. Action: GAC
There being no further business, the Chairman drew the meeting to a close.