STRICTLY CONFIDENTIAL
Minutes: 2021/S01 – 2021/S03
Minutes of a Committee Meeting held on 12 September 2021 at Ventnor Marina
Present:
Carole Alderton – Watermist
Keith Alderton – Watermist
Robbie Barrett – Cornmill – COMMITTEE
Sue Barrett – Cornmill – CHAIRMAN
David Boardman – Allaboardman
Pauline Boardman – Allaboardman
David Cary – Dalliance
Nikki Cary – Dalliance
Kath Corbett – Herbie
Neil Corbett – Herbie
Bob Cotter – Dihedral
Karen Cotter – Dihedral – COMMITTEE
Gillian Chapple – Per Angusta – SECRETARY/TREASURER
John Daltrey – Tintin
Dave Glover – Southern Hawker – COMMITTEE
Jayne Glover – Southern Hawker – COMMITTEE
Myra Glover – Prinsesse Estrith
Ronald Glover – Prinsesse Estrith
Alan Harvey – Somnalis
Carol Harvey – Somnalis
Georgina Hodgson – Spica – COMMITTEE
Ian Wragg – Take A Chance
Jayne Wragg – Take A Chance
As more than 4 people were present the meeting was declared quorate.
2021/S01 Apologies for Absence
The Secretary reported that apologies for absence had been received from:
David & Val Butcher – Maria Jesse
Martin & Terry Caine – Clair De Lune
Deborah Daltrey – Tintin
Gill & Paul Herbert – The Evelyn Broadbent
Alistair Hodgson – Spica – COMMITTEE
Alan & Angela Rose – Purton
Pam & Tom Smith – Joanne
2021/S02 Amendment to the Constitution
In response to a question from the Chairman, the Members present confirmed that they had received the SGM meeting notice together with the draft constitution. The Secretary confirmed to the meeting that the purpose of the proposed amendments to the Constitution were to:
- allow meetings to be held using video conferencing facilities;
- adapt voting procedures to reflect the use of video conferencing facilities;
- amend the quorum requirements to reflect the use of video conferencing facilities;
- clarify that masculine terms in the Constitution include the feminine and vice versa; and
- renumber certain clauses in the Constitution.
There was a general discussion regarding the proposed changes and then the Chairman asked the Secretary to explain the voting procedures. The Secretary said that only Full Members were entitled to vote and that for the amendments to the Constitution to be passed, 2/3rds of the Full Members present must vote in favour of the changes. The Secretary asked if there was anyone present who wished to abstain from voting – no-one did. The Secretary then asked for any Members who wished to vote against the changes being adopted – there were none. The Secretary then asked for all Members who wished to approve the changes to the Constitution to identify themselves by raising their hand; all Members present approved the changes to the Constitution and the new Constitution was adopted.
2021/S03 Ratification of the actions taken at the 2021 Annual General Meeting
The Chairman explained to the Members that when the Covid restrictions on meetings were put in place, the Government had introduced over-riding legislation which enabled Councils, Charities, Companies, etc which did not have provisions in their constitutions to hold virtual meeting, to hold virtual meetings. The legislation did not extend to organisations such as VMMA. The 2021 AGM was held following the guidelines as it was the only option. However, to make sure that the actions and decisions taken during the Zoom meeting are valid, the Committee were asking this meeting to confirm those decisions, namely:
- the Minutes of the 5th AGM held on 14 March 2020 were approved and the Chairman authorised to sign them at the next physical meeting of the VMMA Committee;
- the Report & Accounts for 2020 were received and accepted;
- a Subscription Fee of £5 per Full or Social Member for the full, or part, calendar year of 2022 was approved;
- Sue Barrett was elected to the Chair;
- Gillian Chapple was elected Secretary and Treasurer; and
- Robin Barrett, Karin Cotter, Dave Glover, Jayne Glover, Alistair Hodgson and Georgina Hodgson were elected as Committee Members.
The Secretary asked if there was anyone present who wished to abstain from voting – no-one did. The Secretary then asked for any Members who wished to vote against the ratification – there were none. The Secretary then asked for all Members who wished to approve the ratification to identify themselves by raising their hand; all Members present approved the ratification of the decisions taken at the 2021 AGM on 27 March 2021.
There being no further other business, the Chairman closed the meeting.